WeldBooks
WeldBooks
WeldBooks is accounting for your workspace — sales documents, expenses, ledger, and tax reports.
What you can do
- Invoices and credit notes — send to customers, track paid status
- Bills and purchase orders — record supplier spend
- Bank accounts — import transactions and reconcile
- Chart of accounts and journal entries — double-entry bookkeeping
- VAT returns and financial reports — P&L, balance sheet, aged receivables
- Moneybird — optional inbound sync of contacts, sales invoices, products, and purchase invoices. Imported documents keep Moneybird’s numbers and do not create journal entries.
Navigation groups sales, purchases, banking, and reporting in the module sidebar.
Typical flow
- Set up company details and tax rates in settings.
- Create invoices from WeldCommerce orders or manually.
- Record bills for expenses.
- Reconcile bank feeds monthly.
- Run reports for your accountant.
Money that is not a customer payment
Do not create an invoice when the money did not come from a customer. A payment-processor settlement, fee refund, interest credit, or owner deposit is not sales.
Book it against a ledger account instead:
- Link the bank (or PayPal) account to a GL account such as Bank.
- If the line is already on the statement, open Banking → Reconciliation, select it, and Categorize it — for example Other income (a settlement) or Bank fees (a refund of processing fees, which reduces that expense).
- If it is not on a statement yet, use Add transaction, choose Money in, and pick the same ledger account so WeldBooks posts it immediately.
You can also post a journal entry (debit bank, credit the income or expense account). Categorizing from banking does that for you.